Mentoring—all about selfless caring.
We believe each person is unique, worthy, precious, and has a destiny.
Intentional Mentoring Defined
Mentoring is an ongoing structured relationship between trusted and
trusting individuals who grow and develop in a holistic partnership that
includes academic, emotional, social, spiritual, and physical realms.
Both partners develop competence and character by
- discovering their gifts, talents and passions;
- dealing with their personal pain and life struggles;
- defining their own priorities;
- becoming effective problem-solvers; and
- determining short- and long-term goals.
Roles & Responsibilities
- Mentors are required to meet with their mentee at least once a week
at for at least one academic year. Mentors are encouraged to car pool
with their Family Leaders.
- Mentors and their mentees must attend the monthly event coordinated
by their Family Leader. Attendance for this event is MANDATORY. Mentors
are encouraged to schedule additional one-on-one outings with their
mentees each month.
- Mentors must stay in regular contact with their mentees’ teachers.
This can be done via email on most occasions; however, face-to-face meetings
with teachers are encouraged if the mentee is having difficulty in a class.
- Mentors must meet the mentees family by scheduling a home visit. Mentors
are also encouraged to stay in regular contact with the mentee’s family.
- Mentors must attend training workshops once a month. If you cannot meet the
schedule, contact Jeannine to arrange an alternative day and time.
- Complete personal goal forms (when children are also doing so with report
cards) and an end-of-the-year Reach Out evaluation.
- Family Leaders mentor their mentors. Mentors must be able to share their
problems and roadblocks, and be helped to see their successes. This is
- making weekly phone calls to mentors in their family groups to find
out how things are going and what resources they need,
- helping communicate Reach Out news and updates to mentors, and
- planning monthly get-togethers for mentors in their families that
include time to reflect and share more deeply what we are learning from
mentoring, to do training worksheets, and to complete learning-style
inventories and other surveys.
- Family leaders must model and reinforce the growth in skills and strategies
that are expected of mentors. The strategies prescribed are
- openly sharing personal ways of applying, practicing, and
internalizing our workshop training skills,
- sharing personal reflections about ongoing growth and development
in character, leadership, and integrity,
- participating in monthly training workshops, and
- attending bimonthly Family Leader meetings.
- Family Leaders handle logistics for regular mentoring at sites, Family Events,
weekend outings, World of Work experiences, and any community service projects by
- coordinating transportation,
- assisting with family event planning,
- dealing with general problems associated with coming to evening and
weekend outings or events for mentors, children, and family members, and
- dealing with attendance problems at school, workshops, family events, etc.
- Caseload: 20–25 children/tutor-mentors
- Bimonthly Team/Staff Meeting with MRO Director
- Recruiting/Matching. Be at UM Festifall Table. Work with Director to match
children and tutor-mentors. Includes calling all children and parents/guardians;
calling all tutor-mentors; making matches and following up that matches work out.
Make changes as needed.
- Be at site MRO room Monday-Thursday from 2:30–4:30 PM. Set up room,
prepare and manage attendance sheet check-in, provide AAPS late bus passes.
- Meet with tutor-mentors from 4–4:30 regularly to share concerns,
praise reports, ideas, etc.
- Contact immediately any child or tutor-mentor who does not attend. With
children, also talk to parent or guardian.
- Maintain site MRO room; know how to use manipulative materials; demonstrate
materials and promote use by children, tutor-mentors.
- Maintain and provide healthy snack supply.
- Maintain files and records, including parent/child MRO registrations,
parent/child signatures for their R & R’s, tutor-mentor registrations
and agreements to R & R’s, copies of AAPS background checks, copies
of child medical information provided to tutor-mentors.
- Communicate and share data with MRO database manager.
- Maintain files and provide guidance when progress reports and report cards
are given out. Assist children and tutor-mentors in reviewing, making goals, etc.
- Meet with principals, counselors and teachers regularly to promote sharing
of goals, specific learning/testing accommodations for children, concerns.
- Attend all MRO In-Services and monthly workshops. Try to organize to attend
with own caseload.
MRO Training and Volunteer Management
- Assist tutor-mentors with problems that arise among them and their children,
teachers, counselors, and parents via email or face-to-face communications.
- Encourage children and tutor-mentor to complete Learning Style inventories,
career cruising and other talent surveys, and various surveys from other MRO
workshops. Meet with children and tutor-mentors to talk about what they learn
about themselves from these workshops and surveys.
- Facilitate goal setting for each new report card or progress report. Often
utilizes knowledge and skills from MRO Inservice and workshops.
- Oversee tutor-mentor plans and schedules for each semester.
- Help tutor-mentors who are going to leave to find their replacement and assist
with this transition.
- Responsible for MRO Thanksgiving Potluck.
- May also plan other Family Events for your caseload or with co-site leader for
all site children/families.
- Assist with other Family Events planned by Family Leaders or those staff come
up with throughout the year.
- If arrange family event outings, responsible to communicate with Director and
to oversee flyers, permission slips, etc.
World of Work
- Work with World of Work Coordinator and encourage participation in planned job
shadowing, workplace tours, or research lab tours. Includes flyers, RSVP forms,
contacting parents to drive, etc.
- Work with World of Work Coordinator and Washtenaw Community College planner to
promote annual MRO WCC Day. Includes flyers, rsvp forms, attendance at WCC Day
and greeting table.
- Meet with all site science teachers and gather their packets for science fair
including: expectations and requirements, timeline for completion of various
project requirements and assignments, etc.
- Help children and tutor-mentors select and execute science fair projects.
- Attend every week. Bring planner, recent tests, current homework, and textbooks.
- Facilitate communication among teachers, parents, and mentor by sharing notes
and talking about work, problems, and learning.
- Remain courteous and respectful with mentor, teachers, counselor, and parents.
- Attend Family Events, weekend outings, World of Work experiences, and community
- Complete personal goal forms after each report card and an end-of-year evaluation.
- Attend workshops of interest.
Parents, Grandparents, and Guardians
- Communicate regularly with mentor via email, phone calls, or in person at home
- Attend Family Events, World of Work experiences, and other appropriate outings.
- Provide your child with transportation to events and outings. Offer to give
rides for your child’s mentor.
- Invite your mentor home for dinner at least once a semester.
- Invite mentor to join you for school Open House/Capsule Night, parent-teacher
conferences, and music or sporting events.
- Attend Reach Out workshops when you can.
- Communicate with mentors via email, phone calls, and/or after-school meetings.
- Welcome mentors to conferences, Capsule Night, school evening events (e.g.,
NASA nights) and classes or advisories.
- Inform mentors when children are “in trouble” with grades, homework
assignments, choice of friends, and serious discipline issues.
- Inform mentors when children are doing well or taking steps towards being a
positive and responsible student (e.g., turning in homework on time, paying
attention and being engaged in class).
Last updated 28 Oct 07
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